Frederick Douglass Freedom Tour: Martha's Vineyard Meet-up
July 28–31, 2027
Refund & Cancellation Policies
The Frederick Douglass Freedom Tour: Martha's Vineyard Meet-up is operated by Footsteps to Freedom, LLC ("Footsteps to Freedom").
1. Registration & Payment Schedule
Reservation Deposit
- A non-refundable deposit of $250 per person is required to secure a place in the Meet-up.
- Space is limited and available on a first-come, first-served basis.
Payment Plan
- $250 non-refundable deposit at registration
- Final balance due by May 15, 2027
Failure to meet payment deadlines may result in cancellation and forfeiture of payments made.
2. Cancellation Policy (Participant-Initiated)
All cancellation requests must be submitted in writing via email to kennedy@footstepstofreedom.com.
Cancellations on or before May 14, 2027
- Refund of all payments minus the $250 non-refundable deposit
Cancellations between May 15 and June 14, 2027 (Grace Period)
- Cancellations submitted during this window will be reviewed individually.
- Participants are strongly encouraged to transfer their spot (see Section 4) or file a travel insurance claim rather than cancel outright.
Cancellations on or after June 15, 2027
- No refunds will be issued.
3. Cancellation by Tour Operator
Footsteps to Freedom reserves the right to cancel the Meet-up due to:
- Insufficient enrollment (the Meet-up requires a minimum of 20 participants to operate)
- Force majeure events (natural disaster, government restrictions, public health emergencies, etc.)
- Safety concerns
If the Meet-up is canceled by Footsteps to Freedom:
- Participants will receive a full refund of all payments made to Footsteps to Freedom, including deposits.
- Footsteps to Freedom is not responsible for airline or ferry penalties, lodging cancellation fees, travel insurance claims, or additional personal expenses.
4. Transfers
If a participant is unable to attend:
- You may transfer your spot to another person with written approval from Footsteps to Freedom.
- All name changes must be submitted by June 28, 2027.
- Replacement participants must complete all registration documents.
5. Travel Insurance (Strongly Recommended)
Because of the strict cancellation timeline, comprehensive travel insurance is strongly recommended for all participants, including coverage for:
- Trip cancellation
- Trip interruption
- Travel delays, including flight and ferry disruptions
- Cancel for any reason (CFAR) coverage, if desired
Participants are responsible for purchasing their own insurance. Footsteps to Freedom is not responsible for losses that could have been covered by travel insurance.
Payment Policies
6. Accepted Payment Methods
Footsteps to Freedom, LLC accepts the following forms of payment:
Check
- Payable to: Footsteps to Freedom, LLC
- Mail to: Post Office Box 912, Riverside, California 92502
Zelle
- Footsteps to Freedom, LLC
- Phone: 951-830-1827
Credit Card
- Processed securely through QuickBooks
- Invoices will be emailed, and a credit card processing fee will be applied at checkout
7. What's Included
The Meet-up package covers the program content, tours and events listed in the itinerary. Unless explicitly stated in the Meet-up package:
- Airfare is not included.
- Ferry passage to and from Martha's Vineyard is not included.
- Lodging is not included. Participants are responsible for their own accommodations.
- Airport, ferry terminal and on-island transfers outside the designated Meet-up schedule are not included.
- Only meals specified in the itinerary are included.
- Optional excursions (such as a trip to Nantucket, if offered) may carry an additional cost.
8. Force Majeure
Footsteps to Freedom shall not be liable for delays, changes, or cancellations due to circumstances beyond its control, including but not limited to:
- Government action
- War or civil unrest
- Labor strikes
- Public health emergencies
- Severe weather events, including hurricanes and tropical storms
- Airline or ferry disruptions
In such cases, only funds collected directly by Footsteps to Freedom will be returned, including deposits.
9. Late Bookings (On or After May 15, 2027)
Participants registering on or after May 15, 2027:
- Must pay in full at time of registration.
- Are subject to availability.
- Are not eligible for refunds.
10. Governing Law
These policies and any disputes arising from participation in the Frederick Douglass Freedom Tour: Martha's Vineyard Meet-up shall be governed by and in accordance with the laws of the State of California, without regard to its conflict of law provisions.
11. Acknowledgment & Agreement
By registering for the Frederick Douglass Freedom Tour: Martha's Vineyard Meet-up, participants acknowledge that they have read, understood, and agreed to these Refund, Cancellation & Payment Policies.
